comprehensive guide on how to make Google Form public
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Make Google Form Public: The Complete Guide

Comprehensive Guide on How to Make Google Form Public

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Google Forms, with its extensive features and easy-to-use interface, comes in handy when you want to get data from a large number of people or you want to make a survey, quiz, or application form that can be accessed online by anyone not just your colleagues. In this case, learning how to make Google Forms public becomes essential.

This guide will comprehensively explain how to make all your Google Forms public so you can share them with everyone. Stay with us to the end if you want to create forms everyone can access.

Remember that you can always convert your Google Forms to PDF, Google Docs, or Word if desired.

What Does It Mean to Make Google Forms Public?

When a Google Form is made public, its recipients are not restricted and it becomes accessible to everybody, thus raising the likelihood that a large number of individuals will view and respond to the form.

Why Should You Make Your Forms Public?

Making your forms public has several benefits. You will be able to reach a wider audience, make it simple for people to find and use your form, and even increase your response rate. Public forms are also simple to post, making it easy to get the word out and get more responses.

How to Make Google Forms Public

Google Forms usually require recipients to log onto their Google accounts, and even if many individuals have accounts, it’s less convenient, and people might not want to respond. Making the form available is the best way to gather data. Here is how to do it.

  1. Navigate to the Google Forms site.
  2. Create another form or use the existing one.
    create a new document
  3. Navigate to the Settings tab.
    Navigate to the settings tab
  4. Next, disable the toggle for Requires Sign In.
    disbable toggle for requires sign in
  5. After doing this, your Google Forms will become public.

Sharing Google Forms

You can distribute your Google Form to the target audience in a few different ways. Google streamlines the procedure by integrating it into a webpage or emailing it.

1. Share it via email

  1. Launch the Google Forms.
  2. Click on the Send icon in the top right corner of your screen.
    click on the send icon
  3. Click on the email icon on the pop-up that appears.
    click on the email icon
  4. Input all the recipients.
    Input the recipients
  5. Add a subject and message.
    Add a title and message
  6. Lastly, click on the Send button.
    Release the form by clicking on the send button

2. Share using a link

  1. Launch the Google Forms.
  2. Click on the Send icon in the top right corner of your screen.
    click on the send icon
  3. Click on the link icon.
    select the link icon
  4. You will get a URL under the Link tab, copy it.
    copy the URL link
  5. Finally, you can paste the copied link and allow everyone to fill it.

3. Share via the HTML option

  1. Launch the Google Forms.
  2. Click on the Send icon in the top right corner of your screen.
    click on the send icon
  3. Click on the HTML option.
    click on the HTML icon
  4. Copy the link in the Embed HTML section.
    copy the HTML link
  5. Lastly, navigate to your site and place the link in a good spot.

Verify if your Google Form is public

After completing the steps to make your Form public, you can test it to know if you succeeded. Follow the steps below to do this.

  1. Open the form, click on the Send button, and navigate to the Link option.
    select the link icon
  2. Open a new tab where you are not signed into Google (this could be an Incognito mode tab).
  3. Paste the URL you copied from your Google Form and see if you can access the form without signing into Google.
  4. If you can access the form without signing in, it means your Form is public; however, if you see a pop-up requesting for Google sign-in, the process was unsuccessful.

Set a Google Form to Public but Not Editable

Users can engage with your form in two ways: as collaborators or as responders. Respondents can see the form and input their answers, but they cannot edit or read responses from other respondents. However, collaborators can make changes to the form as well as the responses. Here is how to add collaborators to your Form.

  1. Open your Google Form, click on the three dots at the top right corner, and click on the Add collaborators option.
    click on the Add collaborators button
  2. You will be taken to a new window where you can input the email addresses of those you want to add as collaborators.
  3. Click on Done once you finish.
    input the email address of those you want to add as collaborators

Concluding Remarks

This guide has helped explain how you can make your Google Form public so anyone can respond to it. Check out the linked guide if you would also like to learn about other Cognito Forms alternatives. Finally, please let us know in the comment section how helpful this guide has been.

FAQs

Is there a risk to privacy when making my Google Forms public?

Public forms increase accessibility however you should ensure the data gathered does not break any privacy laws. You may consider learning about HIPAA or GDPR compliance.

How secure is the data collected through public Google Forms?

Google Forms uses authentication and encryption techniques among other security measures to safeguard data. Setting proper sharing preferences and limiting access to critical data is essential.

Can I customize the appearance and features of public Google Forms?

Yes, you may add sophisticated features and customize the form’s look using Google Forms’ customization tools. To improve user experience, investigate alternatives like style modification, question branching, and multimedia content embedding.

Is it possible to integrate Google Forms with other platforms or tools?

Yes, through APIs and add-ons, Google Forms provides integration options with various third-party platforms and applications. Investigate the available integrations for project management software, analytics tools, and CRM systems to improve the efficiency of the data collecting and analysis processes.

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David Ogbor
David is a tech guru with extensive knowledge in technical articles. He is passionate about writing and presents technical articles in an easy-to-understand format for easy comprehension. He aims to present easy solutions for day-to-day problems encountered while using PC. In his spare time, he likes traveling, playing sports, and singing.